Prismatic Safety Spectrum Safety management software
A manager at a desk in a bright office looking at a large monitor showing the document read-status matrix, no paper anywhere on the desk.

Safety Spectrum

Document Management Module

Publish, version and sign off every document, in one place everyone can reach.

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One home for organizational documents

Published, versioned, acknowledged

The Document Management module gives your organization a single place to create, store, organize and version its documents, with approval workflows, access controls and required-review tracking, and puts the document library one click away from every page in the system.

A person holding a tablet upright to read a document and sign it on screen, with no paper on the desk.
The document read-status matrix on a large desktop monitor at a slight angle on an office desk.

What is included

Features

Publishing and versions

Create, approve and publish documents without losing history.

  • Authorized users create and publish documents, either by uploading files or by writing them directly in the system with the built-in editor.
  • Version control: publish new versions without losing history.
  • Users write documents and submit them for approval.
  • Revision requests with comments from any viewer.

Organization and access

Access by user or organization-wide, one click from every page.

  • Access restrictions by user, or organization-wide availability.
  • Sort and search by type, category, tags, sub-types and dates.
  • The document library is one click away from every page in the system, through the icon in the header.
  • Upload documents, spreadsheets, photos and videos, with camera capture on mobile.

Review and acknowledgement

Required reading tracked to the person, with reminders and a read-status matrix.

  • Automatic notifications for expiries, approvals, revisions and new versions.
  • Required review with sign-and-acknowledge tracking.
  • A matrix view shows managers and supervisors who has read and signed each document, and who is outstanding.

Shared by every module

Every module runs on the Safety Spectrum core system: role-based access, track-changes history, automated notifications and tasks, offline forms, file uploads and customizable dashboards.

Explore the platform

Also in the suite

Works well with

See Safety Spectrum in action

Schedule a live demo of Safety Spectrum, tailored to your organization’s safety program.

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Who we work with

  • Municipalities and regional governments
  • Universities and colleges
  • School districts
  • Government institutions and First Nations
  • Private-sector organizations

Large Canadian organizations run their safety programs on Safety Spectrum. References are available on request.